Tuesday 11 October 2016

How To Write Address On An Envelope

Addressing an envelope correctly helps get your letter to the correct destination on time. Many people don't realize that there's a "right" way to address an envelope; if it arrives at the right place, you did it correctly... right? Unfortunately, this is not the case. If you're writing an address on an envelope to a business contact, it's especially important to write it correctly so that you are professional. This is a skill that you'll likely use time and time again for work, so you'll want to do it correctly.

Method 1. Personal Letter (United States)


1. Write the name of the recipient on the first line. The first line should contain the name of the person who will be receiving the letter. How you write the name should depend on how he or she likes to be addressed. If, for instance, you know your aunt prefers a certain level of anonymity, you could simply list her as "P. Jones," instead of "Polly Jones."
Include any necessary titles. You can probably skip titles for close friends and family members, but you might consider including them for government officials, military personnel, doctors, professors, or elderly people. For instance, if you were addressing a letter to your elderly aunt Polly who was widowed many years ago, you might call her "Mrs. Polly Jones."

2. Place the letter in care of someone else (optional). If you're sending someone a letter to an address where he or she does not regularly reside, it might be wise to include a "care of" or "courtesy of" line below the name.
Write "c/o" before the name of the person who does live there, the hotel, the hostel, etc.
For instance, if your aunt Polly is staying with a cousin for a few weeks and you're sending her a letter there, you might write "c/o Henry Roth" below her name.
3. Write the street address or post office box number on the second line. If you're writing a street address, be sure to include any directional notation (such as "400 West" instead of simply "400") or apartment numbers. If the street address and apartment number are so long that they don't fit on one line, just write the apartment number on the line below the street address.
For example, if your friend lives on 50 Oakland Avenue in apartment #206, write, "50 Oakland Ave, #206."
You can use some abbreviations for the type of street it is, as long as you use them correctly. You can write blvd instead of boulevard, ctr instead of center, ctinstead of court, dr instead of drive, ln instead of lane and so on.[1]
If you're addressing a letter using a PO box, there's no need to include the street address of the post office. Based on the ZIP code, the postal service will know where the PO box is.

4. Write the city, state, and ZIP code on the third line. The state should be abbreviated with two letters, not spelled out.
You can use a 9-digit ZIP code, though you don't have to. Five digits should be enough.

5. If you're mailing from another country, write "United States" on the address. If you're sending a letter from outside the US, you'll need to change your format slightly. Write the city and state on one line, "United States of America" on the line beneath that, and the ZIP code on the last line.


6. Finished.


Method 2. Professional Letter (United States)

1. Write the name of the recipient. This could be a person or an organization, depending on where your letter is going. If possible, try to name a person as the recipient instead of listing an entire organization — your letter is more likely to get someone's attention that way. Make sure to use formal titles, such as "Mr.," "Ms.," "Dr.," or whatever the person's title may be.
Write the recipient's position after his or her name (optional). For instance if you're writing the director of marketing, you might say "Paul Smith, Director of Marketing" on the first line.
Write "Attn:" followed by the person's name if the person occupies a single desk or office at an address, if you like. For example: "Attn: Shirley Shatten." If you're submitting your work to a journal and do not know who the fiction editor is, write, "Attn: Fiction Editor" to make sure your submission ends up in the right place.
2. Write the name of the organization on the second line. For instance, if you're writing to Paul Smith about a business matter and he works for Widgets, Inc., you'd write "Paul Smith" on the first line and "Widgets, Inc." on the second.

3. Write the street address or post office box number on the third line. If you're writing a street address, be sure to include any directional notation (such as "400 West" instead of simply "400") or suite numbers.
If you're addressing a letter using a PO box, there's no need to include the street address of the post office. Based on the ZIP code, the postal service will know where the PO box is.
4. Write the city, state and ZIP code on the third line. The state should be abbreviated with two letters instead of spelled out.
You can use a 9-digit ZIP code, though you don't have to. Five digits should be enough.

5. Finished.

Method 3. United Kingdom


1. Write the name of the recipient on the first line. Include any necessary titles. You can probably skip titles for close friends and family members, but you might consider including them for government officials, military personnel, doctors, professors or elderly people. This could be a person or an organization.


2. Write the address number and name of the street on the second line. It's important that you write the number first and the street second. For example: 10 Downing St.

3. Name the town or city on the third line. For example: London.

4. Write the name of the county on the fourth line (if applicable). If, for instance, you're sending a letter to London, you probably don't need to write the county. But if you're sending a letter to a rural area, including it might be a good idea. If you know any other principal subdivisions, such as the province, state, or county, then include that as well.

5. Write the postal code on the last line. For example: SWIA 2AA.


6. Include the name of the country (if applicable). If you're posting the letter from outside of Great Britain, write "UK" or "United Kingdom" on the last line.


7. Finished.


How To Save A Trip To The Post office

Why would anyone want to drive to the Post Office and stand in line to ship a package when you can do it so simply from your desktop? Not only will you save time and gas money but postage is discounted and the Delivery Confirmation is free when you print labels online. Let's get started.

STEPS

1. To print a shipping label online you will need five items;
Your PC or Mac, a printer, an internet connection, Adobe Version 5 or higher is required, your debit or credit card.

2. Follow the instructions below to print your first label;
Go to www.usps.com
Select Print a Shipping Label located at the top of the page
Sign in on Sign up
If you have not registered on www.usps.com, register online by clicking on “Sign Up” under the heading “Register Now!”
Complete the requested information
Once you are registered, for shipments to the United States, its territories and possessions, click “G"

3. Fill out the Label Information
The return address field will automatically populate with the information from your profile. You may change this and save the information in your address book
Email: If you would like to receive automatic Track and Confirm information via email, place a check in the box
Shipping from ZIP Code: enter the ZIP Code where the package will be mailed. If it is the same as the ZIP in the return address, click that option or click “Other” and enter the ZIP

4. Enter the destination address (NOTE: the ZIP code is not a required field)
If you wish to send a system generated email notifying the recipient of shipping, enter the recipient’s email address and click the box “Notify recipient of shipping via Email”
Reference number: This is for internal use for an Invoice , etc – only holds numeric not Alpha
Weight: Enter the package weight – pounds AND ounces – must be accurate
Size: If not sure of the length and girth and/or cubic foot, select “Not Sure” and the system will prompt you for dimensions
Shipping Date: Defaults to today’s date. If you are not mailing the package today, you must select appropriate date. The system gives you 3 days from current date to choose from
Express Mail Hold for Pickup: You can request that you Express Mail package be held at the post office for pickup rather than be delivered to the recipient. If you choose this option, the system will prompt you to choose a pickup location. Also, you will have the option to receive automated information for your package to you and/or your recipient
Insurance Option: You may insure any article for up to $500 online. If you require more insurance, you must bring the article to the post office for mailing
Start a Batch Order: Use this option only when you are creating multiple labels using the same package size, weight, service option and return address
5. Click on Continue

6. Choose Service and Postage Options


7. Choose how you would like to send the package


8. If you would like further information on any of the services listed, click the “?” to the right of the service


9. If you choose Priority Mail, you will receive FREE Delivery Confirmation.Signature Confirmation is available at a reduced rate
If you select any Flat Rate option, you must use the U. S. Postal Service’s Flat Rate supplies**

10. Once you choose your Postage Option, click Continue


11. Go to the Shipping Cart

12. Review the information in your Shipping Cart. Edit any information at this time

13. Add to SCAN Form (Shipment Confirmation Acceptance Notice)
Postal employee will scan this form as packages accepted.
14. You may select the option for this service by checking the box if desired

15. Select Continue or Create Another Label


16. Enter in the Billing Information


17. Enter Debit or Credit information (this information may be saved)or use the new Bill Me Later feature.

18. Click Continue

19. Print Shipping Labels
You have the option to print without Receipt and Shipping instructions
You must check Your Agreement – states that you will present any items that are liquid, perishable or potentially hazardous to a postal employee for acceptance and that all fragile items are properly packaged.

20. Select Pay and Print
System will process the label. When done, it will ask if your label printed correctly. Once you select “Yes”, you are charged.

21. Print Confirmation
You will receive a confirmation with the Transaction number and Label number
You may at this point Request Carrier Pickup or Create New Label

22. Attach label to parcel
Label prints to a half sheet of paper. Cut sheet in half and tape to parcel by taping around the edges. Do not tape over barcode. Your parcel is now ready to drop off or have the carrier pick it up. It doesn’t get any easier than that. If you have an address saved in your address book, it takes less than a minute to print a label.


USPS hold mail

Spam mail

USPS address change

USPS tracking number

USPS office hours